Our Administrative Units

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Business Development (BD)

The Business Development (BD) Office was established at JCRC in 2009 with the main purpose of driving JCRC sustainability strategies leading to efficient and effective resource mobilisation and utilisation. The office, among others, supports the growth & maintenance of business partnerships, develops and monitors strategic and business plan implementation, provides appropriate advice to management on possible investment and supports all income generation and promotional activities.

Resources Available:

The following materials exist:

  1. 2007-2009 JCRC Strategic Plan
  2. 2012-2016 JCRC Strategic Plan
  3. 2013-2017 JCRC Strategic Plan
  4. 2013-2017 Business Plan
  5. 2014 Business Plan
  6. Strategic Plan Monitoring reports
  7. Departmental and section work plans
  8. Memorandums of understanding for provision of services
  9. Resource Mobilisation Strategy (still being developed)

Finance and Administration

JCRC has robust and efficient financial management systems. The Finance Department is staffed mainly by certified professional accountants, headed by the Executive Director who is also the Accounting officer and is supported by an automated financial management system which currently handles high quality financial management and reporting for over 20 projects and research studies. JCRC finance department enjoys a pre-eminent reputation for the excellence of its support function to the medical practioners (Clinical and Laboratories).

JCRC fully segregates project funds in its accounting system but maintains considerable flexibility in reporting across time periods and dimensions to match user and funder needs. JCRC conforms to International Financial Reporting Standards (IFRS) and is subject to rigorous audits performed by reputable international audit firms which to date have been unqualified. These are Office of the Auditor General and PKF. This is complemented by its own in-house audit function which scrutinizes all ongoing project expenditure; for some projects this is further augmented with project-specific audits required by various funders. In addition, the JCRC Board has a powerful standing audit committee to oversee the organization’s finances at governance level.

Procurement & Disposal Unit

The Procurement and Disposal Unit of the Joint Clinical Research Centre plays a pivotal role in ensuring that JCRC has an effective & efficient procurement process. JCRC procurements account for over 30% overall expenses. This process is designed to ensure value for money in all procurements in a bid to remain accountable and competitive. The department works puts in implements the Public Procurement and Disposal (PPDA) procedures.

Milestones:

  1. Having in place a fully approved procurement manual
  2. Having a prequalified list of service providers for FY 2015-2017
  3. Adherence to procurement procedures according to the PPDA act
  4. Reduced turnaround time in all the procurement processes
  5. Training of all stakeholders in procurement procedures

JCRC Internal Audit Department

“Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes."

Major roles and responsibilities of JCRC internal audit function are summarized below:

  • Evaluates and provides reasonable assurance that risk management, control, and governance systems are functioning as intended and will enable the organization’s objectives and goals to be met
  • Reports risk management issues and internal controls deficiencies identified directly to the audit committee and provides recommendations for improving the organization’s operations, in terms of both efficient and effective performance
  • Evaluates information security and associated risk exposures
  • Evaluates regulatory compliance program with consultation from legal counsel
  • Evaluates the organization’s readiness in case of business interruption
  • Maintains open communication with management and the Board Audit Committee
  • Teams with other internal and external resources as appropriate
  • Engages in continuous education and staff development
  • Provides support to JCRC anti-fraud programs

In JCRC, risk management is central to good governance. JCRC’s internal audit is planning to have enterprise risk management (ERM) which describes what is implemented when JCRC put in place a structured, continuous process to identify, manage and respond to risk.

The Audit Department reports directly to the Board Audit Committee and regularly updates the Executive Director on matters arising.

Milestones:

  1. Conduct pre audits
  2. Establish a new audit charter
  3. An updated audit manual is in process of being approved by the Board
  4. Implement an annual audit plan for the entire JCRC control environment.

Human Resource Management

The Human Resource Department’s role is to deliver quality services through transformation of HR processes and to cultivate a motivated, engaged and Professional work force for continuous performance improvement.

As the custodian of the most important resource in the organization, the human resource department is committed to ensuring that employees are adequately empowered to undertake their work. They are responsible for developing, monitoring and evaluating the effectiveness of the JCRC Human Resource Management Policies and Procedures, instituting frameworks and benchmarks for human capital development, setting up and implementing systems for recruiting, managing and retaining staff with the right competencies for jobs in line with JCRC talent guidelines; developing and implementing training and development functions for JCRC staff in line with JCRC vision and mission, developing a robust system for setting performance targets and monitoring performance of JCRC staff in line with JCRC policies and procedures and developing and implementing a compensation and benefits management programme for JCRC staff in line with the JCRC policies and procedures.

Stores Department

The role of the store is to manage inventory and ensure its proper use. The store acts as the custodian of all inventories. The store has processes for receipt, dispatch, management of stock limits as well as disposal. The stores has five sections; Drugs, Clinical, Laboratory, Stationary and Estates.